How does the AI ROI calculator work?

You check the automations you're considering — speed-to-lead, AI receptionist, follow-up, reactivation, recall, intake, operations advisor. Each one asks for the one or two numbers it needs and returns what it gives back: time saved (hours removed, valued at your hourly rate) and revenue won (leads and customers captured). The calculator adds them into a total annual return, shows the build tier that many automations implies plus its cost, and how fast it pays for itself. Every assumption is shown and adjustable.

Does automating more always show a better return?

Each automation you add contributes its own positive return from your numbers, so the total always goes up as you select more — it never penalizes you for automating more. A bigger build costs more too, but the return is designed to outpace the cost for a business with the volume to justify it. The free audit confirms which automations are worth it for you.

Are these real numbers or invented statistics?

The result is built from your own inputs — job value, leads, calls, customers, and the hours you spend. The conversion and recovery rates come from published industry research (lead-response timing, missed-call behavior, follow-up, win-back and recall benchmarks), reflect what that research actually shows, and can each be adjusted to your own data. Prices are the real published build tiers.

How is this different from the Lost Revenue Calculator?

The Lost Revenue Calculator shows what you're losing right now to slow response, missed calls, and weak follow-up — awareness of the problem. This ROI calculator uses the same research-based revenue math but adds the time you'd reclaim and weighs the whole thing against the cost of the build, so you can decide what's worth automating and see the payback.

Free tool

What would automating your business give back?

Check the automations you're weighing. For each one, we'll show what it gives back — in time saved and revenue won — from your own numbers. Add them up to see the build it implies and how fast it pays for itself. The more you automate, the more you get back.

Your business

Your industry Optional — helps us tailor your follow-up. It doesn't change your numbers.

Average job / client value

What's an hour of your time worth?

Used to value the hours automation hands back to you.

Pick what to automate

Speed-to-Lead more booked leads AI Receptionist time + money Follow-Up quotes that go cold Customer Reactivation win back past customers Appointment Recall bring repeat customers back Client Intake time saved on admin Operations Advisor time saved on numbers

We also build Outreach Campaigns and a Local Visibility System. Their return depends on your market, so we scope those live in the audit rather than estimate them here.

Tell us a bit more

Your result

Pick your automations, fill in the boxes, then hit Calculate to see it.

What this build gives back

Pick the automations you're considering.

Get your custom quote

Estimates from your own numbers and research-based, adjustable industry assumptions — not a guarantee. The free audit confirms the exact build and price for your business.

How this is calculated (and how to adjust it)

Each automation is estimated from your own numbers and added together. Time saved is valued at your hourly rate; revenue uses the same published research the Lost Revenue Calculator uses. Tune any assumption below to your reality.

Time saved. Hours per week × 52 × this share × your hourly rate, shown as both the hours reclaimed and their dollar value. Not every task automates cleanly, so the default is under 100%.

Your hours and rate; share is the one estimate.

Automatable

Time automations count hours only. Client Intake and the Operations Advisor are valued purely by the hours they hand back. The Operations Advisor's bigger benefit — catching churn, slow response, and underperformance early so you decide faster — is real but isn't given a dollar here, on purpose. We don't invent a number for it; we scope that in the audit.

Decision value intentionally not dollarized — no fabricated figure.

Revenue won (speed, calls, follow-up). A share of the leads and calls you currently let slip, recovered — separate, research-based leaks, the same model as the Lost Revenue Calculator.

Customer Reactivation. Share of your dormant customer list that rebooks from a win-back campaign (counted once — a campaign can be re-run later).

Rebook

Appointment Recall. Share of the repeat customers who come due each month that rebook because of a reminder.

Rebook

The build. One automation is priced à la carte, from its standalone price; a few make a Growth build; the full set is a Full System — all from the public pricing page. Payback weighs the total return against that build plus a year of Managed Care. Your exact price is confirmed in your quote.

À la carte builds from $800–$1,500 · Growth $3,000 + $797/mo · Full System $9,500 + $1,497/mo.

What each one does

Capture more leads →

Speed-to-Lead, AI Receptionist, and Follow-Up reply in seconds, answer every call, and chase every quote until it books.

Lead-capture services →

Reuse customers you have →

Reactivation wins back your dormant list and Appointment Recall brings repeat customers back on cycle — revenue without new leads.

Reactivation & Recall →

Get your hours back →

Client Intake and the Operations Advisor take onboarding admin and dashboard-digging off your plate.

Time-saving services →

Worth a closer look?

The numbers above are an estimate. In a free 30-minute audit we use your real lead flow, calls, customer list, and week to confirm which automations are worth it first and what the build actually costs — with a written plan you keep whether you hire us or not.

Get your custom quote Prefer to talk? Book a free audit

Free and no-obligation — no pitch, no pressure.